MINUTES OF MEETINGS
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held on Thursday, November 4, 2004 at 4:05 p.m. in the
District Office, 10300 N. W. 11 Manor, Coral Springs,
Florida.
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Also present were:
Rich Hans
Manager
Dennis Lyles
Attorney
Cedo DaSilva
CH2M-Hill
John McKune
CH2M-Hill
Roger Moore
Staff
George Keller
Severn Trent Services
Donna Holiday
Recording Secretary
Warren Craven
WCI
Joe Covelli
WCI
Brian DeGirolmo
DeGirolmo & Associates
J. Gaines
Hollis, Berger, Toombs
Marilyn
Hollis, Berger, Toombs
Mr. Hans called the meeting to order and called the
roll.
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the September 30, 2004
Meeting
Mr. Hans stated that each Board member had received a copy of the minutes
of the September 30, 2004 meeting and requested any additions, corrections or
deletions.
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the September 30, 2004 meeting were approved as
submitted.
FOURTH
ORDER OF BUSINESS
Presentation and Acceptance of the Audit for Fiscal Year
2003
Mr. Gaines presented the audit and explained the implementation of GASB
34 in accordance with Government Auditing Standards that affects governmental
units. The first part of the report
deals with a fiscal viewpoint and financial statements. Starting on page 10 is the statement of
net assets which presents the assets and liabilities, and business type
activities [water and sewer plant].
Page 11 re-categorizes how expenses and revenues are
portrayed.
Mr. Hans stated on page 54 and 55 the management letter reflects this is
a clean audit and they did not find any violations or shortages. There were no findings in the prior
year’s audit. There are no
recommendations in change procedures.
Mr. Lyles stated I reviewed the audit and find no cause or concern from a
legal standpoint.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the audit for
Fiscal Year ended September 30, 2003, was accepted.
THIRD
ORDER OF BUSINESS
Public Hearing to Consider Amendments to the Permit Criteria Manual,
Establish a Fee for Permit Renewals and Provide for a Cash Trash
Bond
Mr. Lauritzen opened the public hearing for comments and testimony
relating to the permit criteria manual.
Mr. DaSilva stated the changes made were cosmetic since the last
revision.
Mr. Moore stated I reviewed one minor change with Mr. DaSilva before the
meeting. In the manual it
identified just the District, and most of our contracts have an indemnification
for the District Manager [Severn Trent].
It was not changed through the manual and we be revised to do so.
Mr. Lyles stated this change for indemnification will cover District
Board members as well.
Mr. Hans asked are there any comments from the
audience?
Hearing none,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
Amendments to the Permit Criteria Manual, as revised were
approved.
Mr. Hans stated along with the permit criteria manual, is Resolution
2005-1 that adopts new fees of $200 for permit renewal and a $2,500 trash bond
which will be reimbursed upon completion of the project subject to any damage
costs to the District.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2005-1, adopting certain rates, fees and charges for plat and permit review, was
adopted.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public
hearing was closed.
FIFTH
ORDER OF BUSINESS
Consideration of Award of Contracts
A. Nob Hill
Road, University Drive Phase 2 and County Line Road Water Distribution and
Wastewater Collection and Paving and Drainage
Mr. DaSilva stated on October 14, 2004 four bids were received in our
office, and the lowest bid was submitted by Triple R Paving in the amount of
$4,159,857.85. Our estimate was
$4,083,226.71. They are doing work
for us currently and they are very qualified.
Mr. Moore stated the $4.1 million cost will not be entirely the
District’s responsibility. We will
have financing agreements in place with WCI.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Nob Hill
Road, University Drive Phase 2 and County Line Road Water Distribution and
Wastewater Collection and Paving and Drainage contract was awarded to Triple R
Paving in the amount of $4,149.857.85.
·
Construction
Financing Agreement for Water and Sewer
·
Construction
Financing Agreement for Paving and Drainage
·
Work
Authorizations 132, 133 and 134 for Engineering Services During
Construction
Ms.
Holiday stated the financial agreements are the same as what you have seen in
the past. It has been forwarded to
WCI for their signature, and the agreements have been approved by Mr.
Lyles.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
construction financing agreement for water and sewer with WCI was
approved.
Mr. Hans stated this financing agreement is for the paving and drainage
portion of this contract.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
construction financing agreement for paving and drainage with WCI was
approved.
Mr. DaSilva stated Work Authorizations 132 [University Drive Phase 2],
133 [County Line Road] and 134 [Nob Hill Road] are for my firm’s services during
the construction period for this contract.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Work
Authorizations 132, 133 and 134 were approved.
B. Purchase
of Chemicals and Herbicides
Mr. Hans stated every year we put out to bid the chemical and herbicides
used by the district for its maintenance of the canals. A bid tabulation is enclosed in your
package. Normally, the Board picks
the lowest bidder for each chemical.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the chemical
and herbicide purchases were awarded to the lowest bidder in each category that
meets the District’s specifications.
SIXTH
ORDER OF BUSINESS
Consideration of Change Orders
A.
Change Order No. 2 with Florida Sewer and Water, Inc. for Heron Bay North
Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase
of $4,950
Mr. DaSilva stated this change is a WCI cost. .
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No.2 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1,
Access Roadway Plan and Lift Station TPC #9 for a net increase of $4,950 was
approved.
B.
Change Order No. 4 with Accurate Tennis Courts, Inc. for the Tennis Court
Expansion Contract for Heron Bay Commons for a Net Increase of
$4,817
Mr. DaSilva stated this change order is for landscaping improvements for
4,000 square feet of sod. This is a
District cost.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 4 with Accurate Tennis Courts, Inc. for Tennis Court Expansion Contract for
Heron Bay Commons for a net increase of $4,817 was
approved.
C. Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $222,540.65
Mr. DaSilva stated this change order is a WCI cost.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1,
Access Roadway Plan and Lift Station TPC #9 for a net increase of $222,540.65
was approved.
SEVENTH
ORDER OF BUSINESS
Consideration of Permit Requests
A.
Ratification of Permit for Lennar Homes, Inc. for Parkland Estates
Surface Water Management
B.
Ratification of Permit for Lennar Homes, Inc. for Parkland Estates
Irrigation
C.
Heron Bay Commercial – Commercial Portion – Drainage Outfall and Surface
Water Management
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Lennar Homes, Inc. for Parkland Estates Surface Water Management was
ratified.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Lennar Homes, Inc. for Parkland Estates Irrigation was
ratified.
Mr. DaSilva stated this area is located on the southwest corner of Heron
Bay Boulevard and Coral Ridge Drive.
The plan is to development 23 acres of commercial/residential
combination. I recommend approval
subject to the conditions listed in my letter of August 6,
2004.
After discussion,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Heron Bay Commercial- Commercial Portion, Drainage Outfall and Surface Water
Management was approved subject to the conditions listed in the engineer’s
letter.
EIGHTH
ORDER OF BUSINESS
Staff Reports
A.
Attorney
Mr.
Lyles stated I have attended two public hearings for the Broward County
Legislative Delegation in pursuit of having our codification bill approved for
this year’s session. We have a new
sponsor, Representative Jack Syler.
Our sponsor from last year is now the chairman of the delegation. The final public hearing will be
November 10th in the County Government Center. I don’t see any problems at this point
in time, and I did call Representative Ritter and notified her of our activities
as a courtesy.
B.
Engineer
Mr. Hans stated for the disaster relief funds, they want a resolution
authorizing individuals to sign these documents.
Mr. Moore stated I met with FEMA for the Districts and it looks like we
will be getting 90% of our submitted losses, over and above normal business
expenses. There is a contract we
need to sign for reimbursement.
Mr. Lyles stated these types of situations are typically handled by
staff, without a public adjuster, and the approach outlined is the one FEMA is
used to seeing from government entities seeking relief.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2005-2, Authorizing the Execution of Agreements of Other Documents Related to
the Disaster Relief Funding Agreement, was adopted.
Mr. Moore stated at the last meeting we discussed the Felix Equities
contract, and they have agreed to a settlement. The final payment would have been
$391,570, and staff recommends we close out the job in the amount of
$265,000.
Mr. Lyles stated this recommendation is supported by the consulting
engineer and myself.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor staff was
authorized to prepare and execute the final balance change order of the Felix
Equities contract in the amount of $265,000.
C.
Superintendent
There being no report, the next item followed.
NINTH
ORDER OF BUSINESS
Supervisor’s Requests and Audience Comments
There not being any, the next item followed.
TENTH
ORDER OF BUSINESS
Approval of Requisitions and Invoices
After review,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices
were approved.
ELEVENTH
ORDER OF BUSINESS
Adjournment
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at 4:55 p.m.
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President
JEANNIE
Need copy of new Permit Criteria Manual and forms from Cedo.