MINUTES OF MEETINGS

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of the North Springs Improvement District was held on Thursday, November 4, 2004 at 4:05 p.m. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

 

            Matt Lauritzen                                      President

            Salvatore J. Mendolia                          Secretary

 

            Also present were:

 

            Rich Hans                                               Manager

            Dennis Lyles                                          Attorney

            Cedo DaSilva                                         CH2M-Hill

            John McKune                                        CH2M-Hill

            Roger Moore                                           Staff

            George Keller                                         Severn Trent Services

            Donna Holiday                                      Recording Secretary

            Warren Craven                                     WCI

            Joe Covelli                                              WCI

            Brian DeGirolmo                                   DeGirolmo & Associates

            J. Gaines                                                 Hollis, Berger, Toombs

            Marilyn                                                   Hollis, Berger, Toombs

 

 

FIRST ORDER OF BUSINESS             Roll Call

            Mr. Hans called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS         Approval of the Minutes of the September 30, 2004 Meeting

            Mr. Hans stated that each Board member had received a copy of the minutes of the September 30, 2004 meeting and requested any additions, corrections or deletions.

            There not being any,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes of the September 30, 2004 meeting were approved as submitted.

 

FOURTH ORDER OF BUSINESS        Presentation and Acceptance of the Audit for Fiscal Year 2003

            Mr. Gaines presented the audit and explained the implementation of GASB 34 in accordance with Government Auditing Standards that affects governmental units.  The first part of the report deals with a fiscal viewpoint and financial statements.  Starting on page 10 is the statement of net assets which presents the assets and liabilities, and business type activities [water and sewer plant].  Page 11 re-categorizes how expenses and revenues are portrayed.

            Mr. Hans stated on page 54 and 55 the management letter reflects this is a clean audit and they did not find any violations or shortages.  There were no findings in the prior year’s audit.  There are no recommendations in change procedures. 

            Mr. Lyles stated I reviewed the audit and find no cause or concern from a legal standpoint.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the audit for Fiscal Year ended September 30, 2003, was accepted.

 

THIRD ORDER OF BUSINESS            Public Hearing to Consider Amendments to the Permit Criteria Manual, Establish a Fee for Permit Renewals and Provide for a Cash Trash Bond

            Mr. Lauritzen opened the public hearing for comments and testimony relating to the permit criteria manual.

            Mr. DaSilva stated the changes made were cosmetic since the last revision. 

            Mr. Moore stated I reviewed one minor change with Mr. DaSilva before the meeting.  In the manual it identified just the District, and most of our contracts have an indemnification for the District Manager [Severn Trent].  It was not changed through the manual and we be revised to do so. 

            Mr. Lyles stated this change for indemnification will cover District Board members as well.

            Mr. Hans asked are there any comments from the audience?

            Hearing none,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Amendments to the Permit Criteria Manual, as revised were approved.

 

            Mr. Hans stated along with the permit criteria manual, is Resolution 2005-1 that adopts new fees of $200 for permit renewal and a $2,500 trash bond which will be reimbursed upon completion of the project subject to any damage costs to the District. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution 2005-1, adopting certain rates, fees and charges for plat and permit review, was adopted.

 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public hearing was closed.

 

FIFTH ORDER OF BUSINESS            Consideration of Award of Contracts

          A.     Nob Hill Road, University Drive Phase 2 and County Line Road Water Distribution and Wastewater Collection and Paving and Drainage

            Mr. DaSilva stated on October 14, 2004 four bids were received in our office, and the lowest bid was submitted by Triple R Paving in the amount of $4,159,857.85.  Our estimate was $4,083,226.71.  They are doing work for us currently and they are very qualified. 

            Mr. Moore stated the $4.1 million cost will not be entirely the District’s responsibility.  We will have financing agreements in place with WCI. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Nob Hill Road, University Drive Phase 2 and County Line Road Water Distribution and Wastewater Collection and Paving and Drainage contract was awarded to Triple R Paving in the amount of $4,149.857.85.

 

·           Construction Financing Agreement for Water and Sewer

·           Construction Financing Agreement for Paving and Drainage

·           Work Authorizations 132, 133 and 134 for Engineering Services During Construction

          Ms. Holiday stated the financial agreements are the same as what you have seen in the past.  It has been forwarded to WCI for their signature, and the agreements have been approved by Mr. Lyles. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the construction financing agreement for water and sewer with WCI was approved.

 

            Mr. Hans stated this financing agreement is for the paving and drainage portion of this contract.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the construction financing agreement for paving and drainage with WCI was approved.

 

            Mr. DaSilva stated Work Authorizations 132 [University Drive Phase 2], 133 [County Line Road] and 134 [Nob Hill Road] are for my firm’s services during the construction period for this contract. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Work Authorizations 132, 133 and 134 were approved.

 

          B.     Purchase of Chemicals and Herbicides

            Mr. Hans stated every year we put out to bid the chemical and herbicides used by the district for its maintenance of the canals.  A bid tabulation is enclosed in your package.  Normally, the Board picks the lowest bidder for each chemical.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the chemical and herbicide purchases were awarded to the lowest bidder in each category that meets the District’s specifications.

 

SIXTH ORDER OF BUSINESS            Consideration of Change Orders

          A.      Change Order No. 2 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $4,950

            Mr. DaSilva stated this change is a WCI cost.  .

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order No.2 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a net increase of $4,950 was approved.

 

          B.      Change Order No. 4 with Accurate Tennis Courts, Inc. for the Tennis Court Expansion Contract for Heron Bay Commons for a Net Increase of $4,817

            Mr. DaSilva stated this change order is for landscaping improvements for 4,000 square feet of sod.  This is a District cost.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order No. 4 with Accurate Tennis Courts, Inc. for Tennis Court Expansion Contract for Heron Bay Commons for a net increase of $4,817 was approved.

 

            C.        Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $222,540.65

            Mr. DaSilva stated this change order is a WCI cost.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a net increase of $222,540.65 was approved.

 

SEVENTH ORDER OF BUSINESS      Consideration of Permit Requests

          A.      Ratification of Permit for Lennar Homes, Inc. for Parkland Estates Surface Water Management

          B.      Ratification of Permit for Lennar Homes, Inc. for Parkland Estates Irrigation

          C.      Heron Bay Commercial – Commercial Portion – Drainage Outfall and Surface Water Management

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit for Lennar Homes, Inc. for Parkland Estates Surface Water Management was ratified.

 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit for Lennar Homes, Inc. for Parkland Estates Irrigation was ratified.

 

            Mr. DaSilva stated this area is located on the southwest corner of Heron Bay Boulevard and Coral Ridge Drive.  The plan is to development 23 acres of commercial/residential combination.  I recommend approval subject to the conditions listed in my letter of August 6, 2004.

            After discussion,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit for Heron Bay Commercial- Commercial Portion, Drainage Outfall and Surface Water Management was approved subject to the conditions listed in the engineer’s letter.

 

EIGHTH ORDER OF BUSINESS         Staff Reports

          A.      Attorney

Mr. Lyles stated I have attended two public hearings for the Broward County Legislative Delegation in pursuit of having our codification bill approved for this year’s session.  We have a new sponsor, Representative Jack Syler.  Our sponsor from last year is now the chairman of the delegation.  The final public hearing will be November 10th in the County Government Center.  I don’t see any problems at this point in time, and I did call Representative Ritter and notified her of our activities as a courtesy.

 

          B.      Engineer

            Mr. Hans stated for the disaster relief funds, they want a resolution authorizing individuals to sign these documents. 

            Mr. Moore stated I met with FEMA for the Districts and it looks like we will be getting 90% of our submitted losses, over and above normal business expenses.  There is a contract we need to sign for reimbursement.

            Mr. Lyles stated these types of situations are typically handled by staff, without a public adjuster, and the approach outlined is the one FEMA is used to seeing from government entities seeking relief. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution 2005-2, Authorizing the Execution of Agreements of Other Documents Related to the Disaster Relief Funding Agreement, was adopted.

 

            Mr. Moore stated at the last meeting we discussed the Felix Equities contract, and they have agreed to a settlement.  The final payment would have been $391,570, and staff recommends we close out the job in the amount of $265,000.

            Mr. Lyles stated this recommendation is supported by the consulting engineer and myself.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor staff was authorized to prepare and execute the final balance change order of the Felix Equities contract in the amount of $265,000.

 

            C.      Superintendent

            There being no report, the next item followed.

 

NINTH ORDER OF BUSINESS            Supervisor’s Requests and Audience Comments

            There not being any, the next item followed.

 

TENTH ORDER OF BUSINESS           Approval of Requisitions and Invoices

            After review,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices were approved.

 

ELEVENTH ORDER OF BUSINESS    Adjournment

            There being nothing further,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting was adjourned at 4:55 p.m.

 

 

 

                                                                                                                                                      

Salvatore J. Mendolia                                            Matt Lauritzen

Secretary                                                                  President


 

JEANNIE

Need copy of new Permit Criteria Manual and forms from Cedo.