MINUTES
OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Also present were:
Rhonda K. Archer
Finance Director
Dennis Lyles
Attorney
Donna Holiday
Recording Secretary
Jane Early
Gee & Jenson
Roger Moore
Engineer
Bill Joyce
District Staff
Patti Hitchcock
WCI
Greg Mire
Keith & Associates
Wayne Thomas
Resident
FIRST
ORDER OF BUSINESS
Roll Call
Mr. Lauritzen called the meeting to order at
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the September 5, 2002
Meeting
Mr. Lauritzen stated that each Board member had received a copy of the
minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the
THIRD
ORDER OF BUSINESS
Consideration of Award of Contacts
A. Audit
Services
Mr. Lauritzen stated I read through the material that was provided to
us.
Ms. Archer stated we have worked with all the firms that submitted
proposals. Berger Toombs has done
our audits for the last few years and we are happy with their work. There is always a learning curve with a
new auditor to get up to speed on the District's financings. The reason we put this out to bid is
because the Auditor General set up guidelines for everybody on how they should
conduct the engagement of an auditor and they recommend that you enter into a
contract for a fixed period of time and at the end of that period you put it out
to bid and consider what you want to do going forward. They don't want you to have a
continuing, open-ended contract.
They recommend between three and five years. If we were not happy with the current
firm I would say go with a new firm to see if they are going to do the job for
us but we are happy with the job that Berger is doing for
us.
Mr. Mendolia stated they are located in Fort Pierce. Do they have a local
office?
Ms. Archer responded no, but they come here to do audits for several of
our Districts just as the other firms do and they do them all at the same
time.
On
MOTION by Mr. Mendolia seconded with Mr. Lauritzen with all in favor the
agreement for the audit services was awarded to Berger Toombs for a five year
period.
B.
Chemicals
Ms. Archer stated we put the chemicals out to bid and the bid tabulation
was included in your agenda package.
We highlighted the low bid in each category and in some cases the low bid
is shared by a couple of different companies and that is because the
manufacturers of those chemicals set the retail price.
The low bid for Rodeo is UAP Timberline in the amount of $28.10 for a
total of $10,959.00. The low bid
for Reward is shared by three companies, UAP timberline, Pro Source One and
Helena chemical in the amount of $89.50 for a total of $26,850.00. The low bid for Cutrine Plus is UAP
Timberline in the amount of $10.25 for a total of $6,150.00. The low bid for Aquathol K is shared by
three companies, UAP timberline, Pro Source One and Helena chemical in the
amount of $47.10 for a total of $9,420.00.
The low bid for hydrothol 191 is shared by three companies, UAP
timberline, Pro Source One and Helena chemical in the amount of $50.90 for a
total of $5,090.00. The low bid for
2, 4-D L.V. 4 Ester is Pro Source One in the amount of $14.10 for a total of
$1,410.00. The low bid for Induce
was Pro Source One in the amount of $7.00 for a total of $1,050.00. The low bid for Polymer is Pro Source
One in the amount of $12.50 for a total of $375.00.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the contact
for the purchase of Rodeo and Cutrine Plus was awarded to UAP Timberline in the
amount of their low bid and the contract for the purchase of Reward, Aquathol K,
Hydrothol 191, 2, 4-D L.V.4 Ester, Induce and Polymer was awarded to Pro Source
One in the amount of their low bid and if the chemical is not available from Pro
Source One, then staff was authorized to purchase the products from UAP
Timberland if they have the chemicals in stock and available at the same low
bid.
FOURTH
ORDER OF BUSINESS
Approval of Conveyances of Certain Rights of Ways to Broward
County
FIFTH
ORDER OF BUSINESS
Authorization to Accept Rights of Way Deeds and Utility Easements Related
to Parkland Golf & County Club
Mr. Lyles stated items four and five are related and all of this is
related to Parkland Golf and Country Club.
Ms. Hitchcock will point out on the map the areas we are accepting
conveyance of or conveying to the County.
Ms. Hitchcock pointed out the areas on the map and stated with the
Parkland Country Club Plat we will convey certain rights of ways. We conveyed Trails End and a portion of
University Drive to the District already and we are working on getting those
deeds recorded. We will give Pine
Island Road right of way to Broward County because they own the right of way to
the south, Nob Hill Road right of way to Broward County, Pine Island Road to the
City of Parkland and an additional sliver of University Drive to address a
misalignment that occurred as we went through the plat approval process. Before we record those deeds that are
going to entities other than the District, we will grant the District an
easement over those rights of ways for the installation of water and sewer
lines. There is already a utility
easement to the District under Nob Hill.
We need to grant an easement under Pine Island Road, a portion of County
Line owned by WCI, a portion of County Line owned by Pete Beaty and a sliver of
University Drive right of way that is included in the plat owned by Pete
Beaty.
Mr. Lyles stated that is four utility easements from either the Beaty
Trust or WCI all in favor of the District.
In addition we have a Trustee's deed from the Ballintine Trust that is
part of this package that will also be conveyed to the District. That is not a utility easement but a fee
simple conveyance of property to the District.
Ms. Hitchcock stated at such time as you convey the rights of way and
improvements to either the City or County you will reserve the utility
easements.
Mr. Lyles stated we also have more action today; two deeds that will be
from North Springs to Broward County.
One is for a dike that falls within the County Line Road right of way at
the intersection of Nob Hill and the second is a road right of way that is in a
former canal easement that is now going to be conveyed as a right of way
easement to the County. That will
be without any cost to anyone, it will be recorded and become County
property. That is seven deeds that
we need to take action on today. We
have four utility easements to the District, one Trustee's deed to the District,
two deeds that will be executed by the District in favor of Broward
County.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the proper
District officials were authorized to execute utility easements and acceptance
documents as well as right of way easements to and from the District from the
various trusts and entities described and to the
County.
SIXTH
ORDER OF BUSINESS
Consideration of Plats
A. Heron Bay
Northeast
Ms. Hitchcock stated we have platted everything up to Heron Bay
Boulevard. Our next development is
Heron Bay Northeast and is a single family development. The plat before you today has 313 single
family lots, a mixture of 50', 65' and 90' wide lots.
Ms. Archer stated the engineers have reviewed the plat on behalf of the
District and recommend approval and acceptance of the drainage from the land
contained within the plat limits.
We met before this meeting and staff made a few recommendations on some
minor changes to be made to the plat for lake access easements.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Heron Bay
Northeast Plat was approved subject to the minor changes for lake access
easements.
B. Parkland
Western Community Park
Mr. Mire stated this plat is for an 80 acre regional park that is owned
by the City of Parkland and adjoins the roads that you are conveying to the
County.
Ms. Archer stated the engineers have reviewed the plat and recommend
approval.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Parkland
Western Community Park Plat was approved.
SEVENTH
ORDER OF BUSINESS
Consideration of Change Orders/Work Authorizations and
Permits
A. Change Order
No. 1 with Astaldi Construction for Trails End Road for a Net Increase of
$88,380.97
B. Change Order
No. 2 with Florida Sewer and Water for Heron Bay East Pod 4 for a Net Decrease
of $7,066.40
Ms. Early outlined the items in both change orders.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 with Astaldi Construction for Trails End road for a Net Increase of
$88,380.97 and Change Order No. 2 with Florida Sewer and Water for Heron Bay
East Pod 4 for a Net Decrease of $7,066.40 were
approved.
C. Work
Authorization No. 95 for the Preparation of Construction Drawings for Water Main
Extension to Ground Storage Tank
Ms. Early outlined the scope of services in the work
authorization.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Work
Authorization No. 95 for the Preparation of construction Drawings for Water Main
Extension to Ground Storage Tank was approved.
D. Permit Request
for a Fence in Springs Pointe
Ms. Archer stated there was a hedge planted between Lots 25 and 26
Springs Pointe and City Code required them to take the hedge out which is our
access to the lake that abuts the roadway at that point. It was a vehicular site problem. I was at the code enforcement hearing
and they asked if the District would allow them to put up a fence to keep people
out of that area and I said that we wouldn't have a problem with it as long as
there was a double lock and we had access for our boats.
Mr. Thomas stated it is a gate and a fence and we will provide access to
the District. It is my backyard and
when we removed the hedge it left a hole in our backyard and my neighbor and I
would come home and find people by our pools. It has become a problem. We propose a fence and a gate that we
will maintain and the City has approved it. I now need your
approval.
Ms. Archer stated Mr. Schooley and I were both at the hearing and neither
one of us had a problem with it as long as we have access through the
gate.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
was approved subject to the conditions listed in the engineer's review
letter.
E. Permit Request
to Install 8" Water Main Along Dike, Water Main for the Ranches Association and
the Water Main and Sewer Force Main for Parkland Magic
Ms. Early stated the District entered into an agreement to provide water
to the Ranches in Parkland which is outside the District. Apparently they started installing the
water main thinking since there was an agreement they didn't need to submit
plans but our staff spoke to them and they came in with their plans. The permit that is in the agenda package
is a right of way permit because they are going to install a water main which
will be the District's, a force main that will not be maintained by the District
and will outfall into a District manhole and we will take the sewage but we will
not maintain the force main. The
permit is to install it within the dike right of way. In addition we told them they had to
come back with a full set of plans so we can do a water and sewer review of the
actual Parkland Magic area they are going to serve. They did that and I have a letter with a
few conditions. They have a 5'
easement going through the Temple and we want the City to ensure that they do
not plant in that 5' easement, any large trees. The review fee of $800 must be paid
prior to the issuance of the permit.
There is a 15' right of way outside the dike that the water main is going
to cross because they are looping it so there are two sections that are crossing
the 15'. We want them to give us a
12' utility easement at both locations.
The rest of the conditions are standard.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
request to install 8" Water Main Along Dike, Water Main permit for the Ranches
Association and the Water Main and Sewer Force Main for Parkland Magic were
approved.
EIGHTH
ORDER OF BUSINESS
Staff Reports
A.
Attorney
Mr. Lyles stated we have talked to you at some length about the problems
with Felix Equities, the contractor for the plant expansion and we explained the
problem with the bankruptcy court and the proceedings. We have received today a copy of an
order authorizing Felix to assign the contract and proceeds to the surety, St.
Paul, and allow St. Paul who ensures the completion of the project for us, to
take over the job and finish it, use Felix and its subcontractors. It allows St. Paul if Felix falls behind
the time frames that have been agreed upon, to use another contractor. The relief we told you we were hoping we
would achieve in the bankruptcy proceedings, has been achieved. We should be able to move forward on a
timely basis with this action by the court in place and hopefully have
substantial progress by the next meeting.
Mr. Joyce stated some checks have already been issued to 8 or 9 of the
subcontractors and partial releases of lien have been signed and they have all
agreed to come back to work. This
week three or four contractors have come in to talk to Felix Equities to see
what they have left to do on their contract and set up appointments for when
they can start. Due to the
bankruptcy they are working on other jobs and they need to reschedule to come
back in.
Mr. Mendolia asked is our budget sufficient for this
job.
Mr. Lyles responded we should be able to see this job completed based on
the original contract approved by the Board. As a matter of record it appears that
the project is probably going to be a quarter million dollars over the amount we
approved, however, that is where the surety steps in and completes it. There is always a possibility that they
may run into something and request a change order.
B.
Engineer
There not being any, the next item followed.
D. Superintendent
- Status Report on Permit Renewal Policy
This item was deferred until the December meeting.
NINTH
ORDER OF BUSINESS
Supervisor's Requests and Audience Comments
There not being any, the next item followed.
TENTH
ORDER OF BUSINESS
Approval of Requisitions and Invoices
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
requisitions and invoices were approved.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
adjourned at 4:45 p.m.
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President