MINUTES OF
MEETING
NORTH SPRINGS
IMPROVEMENT DISTRICT
A meeting of the Board of Supervisors of the North Springs Improvement
District was held on
Present and constituting a quorum were:
Steve Mendelson
President
David Gray
Secretary
Vincent Morretti
Assistant Secretary
Also present were:
Kenneth Cassel
Manager
Dennis Lyles
District Counsel
Jane Early
Engineer
Brenda Schurz
Doug Hyche
Utilities Director
Nick Schooley
Drainage Supervisor
Rod Colon
Chief Operator
Cory Johnson
CH2M Hill
Joe Sabino
The following is a summary of the minutes and actions taken at the
FIRST ORDER
OF BUSINESS
Roll Call
Mr. Cassel
called the meeting to order and called the roll
SECOND ORDER
OF BUSINESS
Approval of the Minutes of the July 14, 2008
Meeting
Mr. Cassel stated each Board member received a copy of the minutes of the
There not being any,
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the minutes of the
THIRD ORDER
OF BUSINESS
Public Hearing to Consider Adoption of Budgets
A.
General Fund,
Mr.
Cassel opened the public hearing for the general fund budget, which includes the
general fund,
There were no questions or comments from the public as well as the
Board.
Mr. Cassel closed the public hearing.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2008-6 adopting
the general fund,
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2008-7 levying
assessments for payment of debt service and maintenance costs for the period of
B.
Water and
Sewer Budget for Fiscal Year 2009, Resolution 2008-8
Mr. Cassel opened the public hearing for the water and sewer
budget.
There were no questions or comments from the public as well as the
Board.
Mr. Cassel closed the public hearing.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor Resolution 2008-8 adopting
the water and sewer budget for fiscal year 2009 was adopted.
FOURTH ORDER
OF BUSINESS
Consideration of Change Order No. 2 and Final – Florida Sewer and Water
for Heron Bay North Plat 3 (75s) Paving Drainage, Water Distribution, Water
Wastewater Collection contract for a Net Decrease of
$5,258.76
There being no questions or comments,
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor Change Order No. 2 and
Final with Florida Sewer and Water for Heron Bay North Plat 3 (75s) paving
drainage, water distribution, water wastewater collection contract for a net
decrease of $5,258.76 was approved.
FIFTH ORDER
OF BUSINESS
Consideration of Vendor Services Contract with ADS Engineering for
Monitoring, Programming and All Liability to the Installation and Function of
the PLC and SCADA System for an Amount not to Exceed
$80,000
Mr.
Cassel discussed the following:
·
The
current PLS and SCADA System at the water plant is antiquated. There are no spare parts available for
the current system.
·
This
contract is for engineering and oversight of the project.
·
Staff
from Severn Trent’s operational services looked into this and the cost is within
their estimate.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the vendor services
contract with ADS Engineering for monitoring,
programming and all liability for the installation and function of the PLC and
SCADA System for an amount not to exceed $80,000 was
approved.
A.
Ratification
of Vendor Services Contract with ADS Engineering for Engineering Services for
the Design and Preparation of Bidding Documents for the PLC and SCADA System
Upgrade in the Amount of $9,200
There
being no questions or comments,
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the vendor services
contract with ADS Engineering Services for the design and preparation of bidding
documents for the PLC and SCADA System upgrade in the amount of $9,200 was
ratified.
B.
Consideration
to Award Bid for Project No. 2008-01 for PLC and SCADA System
Upgrade
Mr.
Cassel presented the Board with a bid received from C.C. Control Corporation in
the amount of $171,000. This is the
only bid submitted and staff recommends awarding the bid. The district has worked with this
company before and they are qualified to do the work.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Project No. 2008-01 for PLC
and SCADA System upgrade was awarded to C.C. Control Corporation in the amount
of $171,000.
SIXTH ORDER
OF BUSINESS
Ratification of Permit No. 2008-10 – FPL Feeder for Directional Bore
Activity at
This
item was tabled at the last meeting because there was no recommendation letter
from the District engineer. A
recommendation letter was presented to the Board.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Permit No. 2008-10 for the
FPL Feeder for directional bore activity at
SEVENTH ORDER
OF BUSINESS
Ratification of
There being
no questions or comments,
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor the
EIGHTH ORDER
OF BUSINESS
Staff Reports
A.
Manager
i.
Discussion of
Pelican Isles Berm Issue
The
following was discussed:
·
The
Pelican Isles HOA contacted staff regarding maintenance of the berm. Staff is working through details with
the HOA and the City. Staff will
come back to the Board with a recommendation on how to resolve this
issue.
·
The
city has received complaints from residents living in this subdivision. The berm located on the other side of
the canal does not look good aesthetically.
·
The
city notified the HOA because they are responsible for maintaining the berm
under their HOA documents. The area
of the berm adjacent to the Sawgrass Expressway is owned by NSID; however, it is
the responsibility of the HOA to maintain it. When the city contacted the HOA they
said it was NSID’s responsibility.
The city contacted staff to see how this can be resolved. The berm is not being maintained
according to city code.
·
NSID
is a drainage District. The water
is flowing and is functioning properly.
This is an aesthetic issue.
·
The
HOA has a right to amend the documents with a 75% vote. The District has the ability to do this
type of maintenance. It also has
the ability to assess the Pelican Isles residents for this.
ii.
Water Plant Operations
This item is
for informational purposes only.
B.
Attorney
There being
no report, the next item followed.
C.
Engineer
i.
Project
Status Report
Ms.
Early reported a survey needs to be done at Parkland Golf and Country Club to
get lake elevations.
NINTH ORDER
OF BUSINESS
Approval of Financials
Mr.
Cassel reported the following:
·
A
draft of the financial audit for fiscal year 2006 is being reviewed. As soon as it is completed the financial
audit for fiscal year 2007 will be worked on.
·
Most
of the items in the general fund are within budget.
·
A
grant in the amount of $27,000 was received from SFWMD for best management
practices as part of a cost share program.
·
The
settlement amount of $15,000 was paid out.
·
The
permits for the spa in Heron Bay Commons have been renewed.
·
There
was an emergency irrigation repair in Parkland Isles.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor the financials were
approved.
NINTH ORDER
OF BUSINESS
Adjournment
There
being no further business,
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was
adjourned.
David Gray
Steve Mendelson
Secretary
President