MINUTES OF
MEETING
NORTH SPRINGS
IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Also Present Were:
Rich Hans
District Staff
Dennis Lyles
Attorney
Donna Holiday
Recording Secretary
John McKune
Gee & Jenson
Roger Moore
District Staff
Ted Baturin
Resident
Mr. Lauritzen called the meeting to order at
SECOND ORDER OF BUSINESS
Approval of the Minutes of the June 5, 2003
Meeting
Mr. Hans stated that each Board member had received a copy of the minutes
of the
There not being any,
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the minutes of the
THIRD ORDER OF BUSINESS
Public Hearing to Consider the Adoption of the General Fund Budget and
Levy of Non Ad Valorem
Assessments
Mr. Hans stated a copy of the proposed budget is included in your agenda
package. There is a projected
$11.00 increase in assessments from last year. Ms. Archer is verifying the number of
units in each section of North Springs before we finalize the assessments. The actual revenues and expenses are the
same as previously distributed and will not change.
Mr. Lauritzen opened the public
hearing.
There being no comments or questions from the
public,
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the public hearing was
closed.
Mr. Lauritzen asked is anyone looking at our
outstanding bonds as to when they can be refinanced?
Mr. Hans responded Ms. Archer is working on that.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor Resolution 2003-4 approving the general fund budget for fiscal
year 2004 was adopted.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor Resolution 2003-5 levying the non ad valorem assessments for fiscal year 2004 was
adopted.
FOURTH ORDER OF BUSINESS
Consideration of Award of Contracts
Mr. McKune stated there is an existing storm
water structure on
We received two bids on
Mr. Lauritzen asked have we work with them before.
Mr. McKune responded yes.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the contract for the inter-basin backpumping was awarded to Farmers Manufacturing in the
amount of their low bid of $82,190.00.
Mr. Hans stated we received bids for underwater diving services and the
low bid was received from Raider Environmental Services.
Mr. Moore stated since we have not worked with the low bidder before I
called four of his references and no one had any problems with this firm. Based on that we recommend the low
bidder. The bid package requires
each bidder to look at the culverts to be bid. The bid specifications have certain
requirements as to the number of divers and OSHA standards. We will have our personnel observe the
work. On this particular contract,
they do not get paid until the work is complete. Maybe you can allow us to go up to the
$8,000 if we have to go to the second low bidder.
Mr. Lyles stated this is an unusual situation in that the low bidder has
come in under the bidding threshold in your act. Technically, staff could enter into an
agreement with Raider Environmental because it is under $4,000. You don’t have the ability to approve an
amount up to $8,000 but if you entered into the agreement with Raider and made
sure that Underwater Diving Services will hold its bid for 60 to 90 days so you
can get a feel if they are doing the job.
If they can’t do the job or don’t perform or don’t appear, all of which
are possible, then you can come back and have the Board authorize a contract at
that time for the $8,000 which is above the bidding threshold. You don’t have to take any action other
than to receive the report from District staff and let them go forward the way
Mr. Moore has outlined. He will
come back to the Board if there is a problem and you can award the bid to the
second low bidder at that time. The
record will reflect that you took no action on it other than you are aware of
the situation and you have authorized staff to proceed by your
acquiescence.
FIFTH ORDER OF BUSINESS
Consideration of Change Orders
A.
Change Order No. 3 with Astaldi Construction
Corp. for University Drive Paving, Drainage, Water and Sewer Contract for a Net
Increase of $71,165.94
B.
Change Order No. 3 with Florida Sewer and Water, Inc. for Heron Bay
Boulevard Phase VI Water, Wastewater, Paving and Drainage Contract for a Net
Decrease of $61,393.50
C.
Change Order No. 3 with Florida Sewer and Water, Inc. for the 80 Ft.
Heron Bay Central Paving, Drainage, Water and Wastewater Contract for a Net
Increase of $31,812.00
D.
Change Order No. 4 with Florida Sewer and Water, Inc. for the 80 Ft.
Heron Bay Central Paving, Drainage, Water and Wastewater Contract for a Net
Increase of $87,175.00
E.
Change Order No. 6 with
F.
Change Order No. 6 with Astaldi Construction
Corp. for Trails End Road Contract for a Net Increase of
$24,163.25
G.
Change Order No. 5 with Florida Sewer and Water, Inc. for the 80 Ft.
Heron Bay Central Paving, Drainage, Water and Wastewater Contract for a Net
Increase of $6,450.00
H.
Change Order No. 5 with
Mr. McKune stated that the change orders listed
above are all changes to the development projects and partly shared with
WCI. Some are for additions to the
contract amounts and some are deductions.
We have evaluated all of them and recommend you approve
them.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the change orders outlined above were
approved.
SIXTH ORDER OF BUSINESS
Consideration of Work Authorizations
A. Work
Authorization #109 for
B. Work
Authorization #110 for
C. Work
Authorization #111 for
D. Work
Authorization # 112 for Inter-Basin Backpumping
Engineering Services During Construction
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor work authorizations 109, 110, 111 and 112 and the associated
funding agreements were approved.
SEVENTH ORDER OF BUSINESS
Consideration of Permits
A. WCI for
Parkland Golf and Country Club Pod 3 Drainage Outfall and Surface Water
Management System
B. WCI for
Parkland Golf and Country Club Pod 4 Drainage Outfall and Surface Water
Management System
C. WCI for
Parkland Golf and Country Club Pod 6 Drainage Outfall and Surface Water
Management System
D. WCI for
Parkland Golf and Country Club Pod 9 Drainage Outfall and Surface Water
Management System
E.
CVS 5930 FL, LLC for CVS Drug Store, Wyndham Heights, Parcel F Site 1
Surface Water Management
Mr. McKune stated as development occurs, there
are outfalls that need to be constructed from the private developed areas to the
District’s canals. These have all
been reviewed and we recommend approval subject to certain
conditions.
Mr. Lyles stated in reviewing all the conditions we are including which
are in accordance with the five year certification program you adopted, we do
include a note under the special conditions to each permittee that they are subject to a stormwater inspection report being submitted every five
years. I would like to add to that
“inspection report and recertification”.
Mr. McKune stated we will add that to all the
permits.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the permit requests listed above were approved subject to the
new permit criteria and the additional language outlined by Mr.
Lyles.
There not being any, the next item followed.
There not being any, the next item followed.
Mr. Hans stated the water and sewer budget will be presented at the
August meeting and the public hearing will be held in
September.
It has been brought to our attention that there are a few docks built on
District property. We are looking
for direction from the Board to get rid of these docks.
Mr. Lyles stated there are a couple of things you can do. One is to check with code and compliance
to see if these people have building permits even though they don’t have a
permit from the District. Even if
they had a permit from the District they would need a building permit from the
City and they may or may not have those and that might be a quick solution to
have the City do some enforcement.
We also typically in other Districts send a letter from the staff
notifying them that they constructed something within our lake maintenance
easement, canal easement or in some cases in our canals that we own, without a
permit, without permission and notify them that they can’t have it there and
they have to remove it. Try to do
it the nice way first. Ultimately
it may come down to my having to get involved in some of these cases but for now
I believe staff wants your green light to go forward with enforcement and
notifying these people that they have encroachments and they are not lawful and
not permitted and that they have to be removed.
Mr. Mendolia stated one of them on the list
indicates that it was approved by the Board on 3/29/01 but no permit on file
that we know of.
Mr. Hans stated in reviewing the minutes of that meeting, the Board
approved a deck. We did not approve
anything in the water.
Mr. Moore stated the deck was approved subject to the attorney writing an
easement/agreement to be signed by the owner and it looks like that was never
done. It was approved in 1997 and
readdressed in 2001 and all subject to the agreement that we have no record of
and no permit was issued.
Mr. Mendolia stated if you notify code
enforcement they have to contact these people and that will get most of it
done. I suggest that we do
that.
NINTH ORDER OF BUSINESS
Supervisors Requests and Audience Comments
There not being any, the next item followed.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the requisitions and invoices were
approved.
On MOTION by Mr. Mendolia seconded by Mr. Lauritzen
with all in favor the meeting adjourned at 4:45
p.m.
Salvatore J. Mendolia
Matt Lauritzen
Secretary
President