MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
A meeting of the Board of
Supervisors of the North Springs Improvement District was held on Wednesday, April
8, 2009 at 4:49 p.m. at the District Office, 10300 NW 11th Manor,
Coral Springs, Florida.
Present
and constituting a quorum were:
Steve
Mendelson President
David
Gray Secretary
Vincent
Morretti Assistant
Secretary
Also
present were:
Kenneth
Cassel District
Manager
Dennis
Lyles District
Counsel
Jane
Early District
Engineer
Brenda
Schurz Severn
Trent Services
Stephen
Bloom Severn
Trent Services
Rod
Colon Chief
Operator
Nick
Schooley Drainage
Supervisor
Joe
Sabino Heron
Bay Clubhouse Manager
Rhonda
Mossing Prager,
Sealy & Company
Sean
Sackman Sun
Trust Bank
The following is a summary of the minutes and actions
taken at the April 8, 2009 North Springs Improvement District Board of
Supervisors meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Supervisors’ Requests
and/or Audience Comments
There not being any, the next
item followed:
THIRD ORDER OF BUSINESS Approval of the
Minutes of the March 4, 2009 Meeting
Mr. Cassel stated each Board member
received a copy of the minutes of the March 4, 2009 meeting and requested any
corrections, additions or deletions.
There not being any,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the minutes of the March 4, 2009 meeting
were approved.
FOURTH ORDER OF BUSINESS Refunding Opportunities
for the Parkland Isles Bonds
A. Consideration
of Commitment Letter from SunTrust
B. Consideration of Delegation Resolution
No. 2009-5 and Form of Supplemental Indenture
The following was
discussed:
·
The residents will save
between $60 and $90 per unit, per year.
·
The commitment letter
is to refund the bonds at an interest rate of 4.5%. The bonds are currently outstanding at 7%.
·
The change in interest
rate will save the residents of Parkland Isles approximately $485,000 over the
remaining life of the bonds.
·
Ms. Mossing and Mr.
Sackman addressed questions from the Board.
·
Mr. Lyles noted he has
reviewed and commented on the various documents and is comfortable with what is
being presented to the Board. The
documents protect the District and make it clear this refunding, and the bonds
represented by it, is not a general obligation of the District. They are a special obligation of this
particular assessment area. It is also
clear none of the financial consequences spread out to other parts of the
District or towards the general fund.
They only relate to Parkland Isles.
·
The commitment letter
outlines the parameters of what they are going to do, what is going to be paid
and what is going to be derived.
·
Resolution 2009-5
delegates authority to the President and Secretary to sign the necessary
documents within the parameters of the resolution. This will be done in a pre-closing later in
the month. The documents will be
prepared for a closing and a wire transfer of funds on May 1, 2009.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the Board approved the execution of the
SunTrust commitment letter.
·
Mr. Lyles stated the
commitment letter states the interest rate is fixed at 4.5%.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor Resolution 2009-5, authorizing the
issuance of its special assessment refunding bonds, Series 2009 in the
principal amount not to exceed $1,760,000 in one or more series, for the
purpose of refunding the District’s special assessment bonds, Series 1997A and
costs related thereto; pledging and granting a lien on special assessments and
a reserve fund to secure such bonds; awarding the bonds to SunTrust Bank by
negotiating sale; designating the bonds as “qualified tax-exempt obligations”
within the meaning of section 265(b)(3) of the internal revenue code of 1986,
as amended; making certain covenants and agreements in connection therewith;
providing for an effective date; and for other purposes, was adopted.
·
Mr. Lyles stated
District staff put together a supplement to the original assessment
methodology. Everyone’s annual
assessment will go down. Page A-3
outlines the assessable units, the debt service assessments, the previous rates
they are paying and the rates they will be paying after the refunding is
complete.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the supplement to the assessment
methodology was accepted.
FIFTH
ORDER OF BUSINESS Consideration
of Work Authorizations
A. WA No. 186-04-08-09 in the Amount of
$97,540 for the Booster Station Chemical Feed Improvements
Mr. Cassel briefly reviewed the work
involved with WA No. 186-04-08-09.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor WA No. 186-04-08-09 in the amount of
$97,540 for the booster station chemical feed improvements was approved.
B. WA No. 187-04-08-09 in the Amount of
$171,870 for the Water Treatment Plant Chemical Feed System Improvements
Mr. Cassel and Mr. Colon briefly
reviewed the work involved with WA No. 187-04-08-09.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor WA No. 187-04-08-09 in the amount of
$171,870 was approved.
SIXTH
ORDER OF BUSINESS Consideration
of Contract Awards
A. Gate
Access Proposals
Mr. Cassel reviewed the
proposals for power supply and communication for the access gate. Staff recommends Cee Bee Electric as the
lowest bidder with a quote in the amount of $1,950. Mr. Gray was concerned with inconsistencies
when comparing all the quotes. Mr. Colon
clarified the work Cee Bee Electric will do.
On MOTION by Mr. Gray seconded by
Mr. Mendelson with all in favor the quote for gate access work from Cee Bee
Electric for a total amount of $1,950 was approved contingent upon verification
that trenching and electric work is included and in the case it is not the work
will be awarded to the next lowest responsive bidder.
B. Sod
Work on County Line Road
Mr. Cassel reviewed the
proposals for sod work on County Line Road and recommended awarding the work to
J. Emery Bobcat Service, Inc.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the sod work on County Line Road was
awarded to J. Emery Bobcat Service, Inc.
C. Sludge
Removal
After further review
with District counsel, Mr. Cassel recommended re-bidding the work for sludge
removal.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor all the bids received for sludge removal
were rejected.
SEVENTH ORDER OF BUSINESS Consideration of Surface
Water Management Permit for Elementary School Z for Off-Site Improvements
Located Southwest of the Intersection of Nob Hill Road and Pine Island Road
Ms. Early stated this is a standard
surface water management permit with some special conditions listed.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the surface water management permit for
Elementary School Z for off-site improvements located southwest of the
intersection of Nob Hill Road and Pine Island Road was approved.
EIGHTH
ORDER OF BUSINESS Staff
Reports
A. Manager
i. Discussion of Expansion of Water
Service to Residents of Pine Tree Estates in the City of Parkland
The following was
discussed:
·
Some Parkland residents
are complaining about the District’s potential impact on their private
wells.
·
The City of Parkland
approached the District as well as the City of Coconut Creek to provide these
residents with water rather than them using their well water.
·
Mr. Colon researched
this project and reported the following:
Ø It
cost the District $.93 to produce 1,000 gallons of potable water.
Ø The
areas are located at Holmberg Road and Riverside Drive, which is not within the
District’s municipal boundaries.
Ø The
amount of homes is 789.
Ø It
falls within the City of Parkland. The
City of Parkland has an agreement with the City of Coconut Creek to serve the
area in the future if there is ever a need.
Ø In
2003 the residents rejected an offer from the City of Coconut Creek to put in
potable water lines because they thought it was too much money.
Ø Many
of these residents have to upkeep their wells, which cost them $80 a month.
Ø Some
of these residents have been complaining that as a result of some of the wells
in the area, NSID was causing an impact on their ability to draw water out of
their personal wells.
Ø The
District’s permit requires the District not to impact anyone else. After further investigation it was determined
that the District’s well closest to the area in question was not turned on,
which means the District is not the cause.
Ø The
City of Coconut Creek has a Bulk Water Sale Agreement with Broward County. They purchase their water from Broward County
at $1.96 per 1,000 gallons and they resell it to their residents for $3.26.
Ø NSID
charges $1.34 per 1,000 gallons.
Ø The
City of Coconut Creek is interested in NSID helping them build an infrastructure
and they also want to know if they can purchase water from the District at a
less expensive rate than the City of Broward County.
Ø The
City of Parkland and the City of Coconut Creek would take the cost savings and
apply it to debt services to pay for the infrastructure.
Ø NSID
would be selling them 100 Million gallons a year. This will not pay for too much of the
infrastructure.
Ø
Mr. Colon does not recommend becoming
involved in this project.
ii. Parkland
Isles Field Management Update
This item is for informational
purposes only, a copy of which is attached hereto and made a part of the public
record.
iii. Water production Reports
This item is for
informational purposes only, a copy of which is attached hereto and made a part
of the public record.
iv. Utility Billing Work Orders
Mr. Cassel briefly reviewed the
billing work orders.
B. Attorney
Mr. Lyles reported
there is a tentative agreement with the attorneys for WCI Communities, Inc.
with regard to the bankruptcy case. There
should be a conclusion by the May meeting.
The attorney’s representing the District in Delaware submitted invoices
for a total amount of $10,176. They gave
the District a government rate and the fees are reasonable.
C. Engineer
i. Consideration of Proposal for Pump
Station No. 1 RTU in the Amount of $37,800
This item was tabled for a future
meeting.
ii. Project(s) Status Report
This item is for
informational purposes only, a copy of which is attached hereto and made a part
of the public record.
NINTH ORDER OF BUSINESS Approval of
Financials and Check Registers
There being no questions or comments,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the financials, check register and
invoices from White and Williams, LLP were approved.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Gray seconded by Mr.
Mendelson with all in favor the meeting was adjourned.
David
Gray Steve
Mendelson
Secretary President