MINUTES OF MEETING

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of the North Springs Improvement District was held Thursday, April 3, 2003 at 4:10 P.M. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

            Present and constituting a quorum were:

 

            Matt Lauritzen                                      President

            Salvatore J. Mendolia                          Secretary

 

            Also present were:

 

            Rhonda K. Archer                                 Finance Director

            Dennis Lyles                                          Attorney

            Donna Holiday                                      Recording Secretary

            John McKune                                        Gee & Jenson

            Roger Moore                                           Engineer

            Bill Joyce                                                District Staff

            Rich Hans                                               District Staff

 

 

FIRST ORDER OF BUSINESS             Roll Call

            Mr. Lauritzen called the meeting to order at 4:10 p.m.

 

SECOND ORDER OF BUSINESS         Approval of the Minutes of the March 5, 2003 Meeting

            Mr. Lauritzen stated that each Board member had received a copy of the minutes of the March 5, 2003 meeting and requested any additions, corrections or deletions.

            There not being any,

 

 

THIRD ORDER OF BUSINESS            Public Hearing to Consider the Adoption of a Five Year Permit Renewal Policy

            Ms. Archer stated included in your agenda package is the proposed permit renewal policy that we have discussed for the past few months.  We advertised this meeting for a public hearing to adopt and implement this policy with regard to requiring storm water management permits issued by this District to expire after a five year period and requiring reinspection and renewal of the permit subject to satisfactory compliance with the original permit conditions.  We will require the permit holder to be responsible for hiring an engineer to do the inspection and have that engineer provide us with a letter indicating that the facilities they inspected are operating in accordance with the originally adopted plan.  We will bring those back to the Board for repermitting.  The purpose is to make sure that the facilities you have approved are continuing to operate as originally permitted and continue to drain the property as they were designed to do and that they have not been modified.

            Mr. Lauritzen asked what is the reason for the 180 day notification?

            Ms. Archer stated we will notify all the people whose permits are expiring in advance of the expiration date and give them time to do their inspection and recertification and submit to the District for renewal.  Should they not respond to our notification and submit for renewal within 180 days we will cancel the permit.  It gives them enough time to hire an engineer, reinspect and if there are any deficiencies, have the repairs made, have a new inspection and submit to the District. 

            Mr. Lauritzen opened the public hearing and there being no comments or questions from the public, the public hearing was closed.

 

 

FOURTH ORDER OF BUSINESS        Consideration of Award of Contract for the Purchase of Triploid Grass Carp

            Ms. Archer stated we bid this with the State approved fisheries and the bid tabulation is included in your agenda package and the low bidder is Florida Fish Farms, Inc. in the amount of $12,200.00 for 4,000 fish.

 

 

FIFTH ORDER OF BUSINESS            Consideration of On-site Water and Sewer Utility Line Agreement for Coral Springs Professional Campus, LLC

            Ms. Archer stated this project is located on the southeast corner of University Drive and Westview.  Under our operating polices and procedures the District will provide water and sewer service to the property line of commercial property.  All the water and sewer lines within the parcel will be privately owned by the property owner and maintained by that property owner and we provide one water meter.  Typically that works because it is one building.  In this instance there are eight buildings and they are going to sell each building to a different entity and it will be more like a condominium project or zero lot line project where you have several owners within the parcel.  In those instances if the water and sewer lines are not mostly under concrete and are going to be under grassed areas, the District will agree that once they install the water and sewer lines to our specifications, they can convey those to us for future ownership and operation and we will meter each building within that parcel and send each building a water bill and should there be a problem with the lines, we will maintain them.  That is part of our rate structure.  We only recommend approval in the instance where the lines are not going to be completely under concrete.  In this case most of the lines are going to be under grassed areas.  We did this with the Winn Dixie shopping center.  They will be required to give us easements where the lines are located.

 

 

SIXTH ORDER OF BUSINESS            Construction Related Items

          A     Change Order No. 1 with Florida Sewer and Water, Inc. for the 80' Heron Bay Central Contract for a Net Increase of $270,134.50

          B.    Change Order No. 2 with Florida Sewer and Water, Inc. for the 80' Heron Bay Central Contract for a Net Increase of $189,584.00

            Mr. McKune stated the only difference in the two change orders is that the district is responsible for the payment of change order no. 1 and WCI is responsible for payment of change order no. 2.  Both changes relate to the project to extend the 16" water line to our ground storage tank site and tie into the discharge line coming out of that pump station which will give us flexibility in operating the water system.  Change order no. 1 relates to the cost of running the piping and a small 6" pipeline in the vicinity of the water plant that connects one cul de sac to another cul de sac as an interconnection between two water lines.  Change order no. 2 relates to the demucking of the 80' right of way necessary to put the pipe in. 

 

 

          C.    Work Authorization No. 105 for Heron Bay North Drainageways Engineering Services During Construction

            Mr. McKune stated work authorization no. 105 is for engineering services during construction of the Heron Bay North Drainageways contract.  This will require a funding agreement.

 

 

SEVENTH ORDER OF BUSINESS      Staff Reports

          A.    Attorney

            There not being any, the next item followed.

 

          B.    Engineer

            Mr. McKune stated as an update on the water plant contract with Felix Equities, they gave me a pay request the other day and it showed that they owed us over $100,000.  I need to look into this a little more.  We need to consider philosophically how you want to handle liquidated damages on this contract.  If they don't get the job done by the time stated in the contract they owe the District $500 per day in damages.  This job is a year over that time.  You are looking at a considerable amount of money.  They are still working but it is the bonding company who is paying and they of course, are not interested in paying but they are interested in getting rid of this job.  The majority of the job is done and functionally we are making more water which is the key.  I will put together a couple of alternatives on how to view the liquidated damages and have it in your next agenda package.

 

          C.    Superintendent - Status Report on Legislation

            Ms. Archer stated after our last meeting we sent a letter to Representative Ritter advising as did the C.S.I.D. Board, that we would like to see the bill modified somewhat to allow for a smooth transition of the Board members as their terms expire, add two new members right away and make it voluntary for any currently seated board in any district to be able to convert to an elected board at any time the board has determined that the District is fairly urbanized and ready for that conversion rather than going through a referendum.  We have not heard anything back from her on either letter.  I did hear that Representative Ritter's bill went to hearing this week and was referred to four different committees for review. 

 

EIGHTH ORDER OF BUSINESS         Supervisor's Requests and Audience Comments

            There not being any, the next item followed.

 

NINTH ORDER OF BUSINESS            Approval of Requisitions and Invoices

 

 

 

 

 

 

                                                                                                                                                        

Salvatore J. Mendolia                                            Matt Lauritzen

Secretary                                                                  President