MINUTES
OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
A meeting of the Board of Supervisors of the North Springs Improvement
District was held on Wednesday, March 4, 2009 at 4:50 p.m. at the District
Offices, 10300 NW 11th Manor, Coral Springs,
Florida.
Present and constituting a quorum were:
Steve Mendelson
President
David Gray
Secretary
Vincent Morretti
Assistant Secretary
Also present were:
Kenneth Cassel
District Manager
Dennis Lyles
District Counsel
Jane Early
District Engineer
Brenda Schurz
Severn Trent Services
Stephen Bloom
Severn Trent Services
Rod Colon
Chief Operator
Nick Schooley
Drainage Supervisor
Joe Sabino
Heron Bay Clubhouse Manager
Hannah Stephens
Heron Bay Resident
Gina Stephens, PA
Heron Bay Resident
The following is a summary of the minutes and actions taken at the March
4, 2009 North Springs Improvement District Board of Supervisors
meeting.
FIRST
ORDER OF BUSINESS
Roll Call
Mr.
Cassel called the meeting to order and called the roll.
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the February 4, 2009
Meeting
Mr. Cassel stated each Board member received a copy of the minutes of the
February 4, 2009 meeting and requested any corrections, additions or
deletions.
There not being any,
On
MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the minutes of
the February 4, 2009 meeting were approved.
THIRD
ORDER OF BUSINESS
Audience Comments
Ms.
Stephens addressed the Board and the following was
discussed:
·
She
suggested having a dog park located within Heron Bay behind the basketball court
near the clubhouse.
·
She
suggested holding a fundraiser to finance the park.
·
Mr.
Sabino noted the majority of residents will have to be in favor of a dog
park.
·
Mr.
Mendelson requested more research be done before it is brought back to the
Board.
·
Staff
will contact the insurance companies to see how coverage will be
affected.
FOURTH
ORDER OF BUSINESS
Acceptance of Financial Audit for Fiscal Year
2007
Mr. Cassel and Mr. Bloom reviewed the audit and pointed out the
following:
·
The
auditor noted no matters involving the internal control over the financial
reporting and its operation that they consider to be material
weaknesses.
·
They
found no instances of noncompliance and other matters that are required to be
reported under Government Auditing
Standards.
·
No
issues were found from prior years.
·
In
their opinion all materials in respect to the basic financial statements are
good.
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the financial
audit for fiscal year 2007 was accepted.
FIFTH
ORDER OF BUSINESS
Consideration of Resolutions
A.
Resolution 2009-3, Removing Pam Rower as Signatory and Designating
Stephen Bloom and Kenneth Cassel as Signatories
There being no questions or comments,
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Resolution
2009-3, removing Ms. Rower as signatory and designating Mr. Bloom and Mr. Cassel
as Signatories, was adopted.
B.
Resolution 2009-4, Designating Treasurer and Assistant
Treasurer
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Resolution
2009-4, designating Mr. Bloom as Treasurer, Mr. Koncar as Assistant Treasurer
and Mr. Cassel as Assistant Treasurer as well as Assistant Secretary, was
adopted.
SIXTH
ORDER OF BUSINESS
Consideration of Revised Field Management Services Agreement with Severn
Trent Services, Inc.
The
Board and staff briefly reviewed the revised Field Management Services Agreement
with Severn Trent Services, Inc.
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the revised Field
Management Services Agreement with Severn Trent Services, Inc. was
approved.
SEVENTH
ORDER OF BUSINESS
Consideration of Bids
A. Award
of Uniform Bid to Unifirst Corporation
Mr.
Cassel noted the bid was noticed in conjunction with CSID, PTWCD and SWCD. The proposed uniform service will save
the District over $3,800 per year.
On
MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the bid for
uniform services was awarded to Unifirst
Corporation.
B. Award
of Bid to Fish Tec, Inc. for PGCC Culvert Cleaning
Ms.
Early reviewed the bids for the PGCC culvert cleaning
project.
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the PGCC culvert
cleaning project was awarded to Fish Tec, Inc. in the amount of
$61,930.
C. Award
of Bid for Sod Work on County Line Road
D. Award
of Bid for Pavement on Nob Hill Road
Mr. Cassel and Ms. Early discussed the following:
·
Several
documents were received at the last minute, which were initially supposed to be
handled by WCI Communities and then reimbursed through the
bonds
·
All
of this work is so the roads can be turned over to the city and the
county.
·
Coastal
Equipment, Inc. was initially going to do the work for WCI Communities. It is not getting done because they were
not being paid by WCI Communities.
Ms. Early is trying to get the roads turned over so the District is not
liable.
·
The
Board directed staff to obtain additional bids for the sod and sprinkler
work. These items were tabled until
the April meeting.
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the pavement of
Nob Hill Road was awarded to Asphalt.
Mr. Cassel also reported the
following:
·
There
was an incident a week and a half ago at the NSID plant. An individual wandered in and took
pictures around the plant. The
police were called and a report was filed with the FBI.
·
The
gates are open at the plant during work hours because they are not
automated. Mr. Colon obtained three
proposals for an automated gate system.
Ø
The
Gate and Construction Company submitted a proposal for
$19,800.
Ø
Gatemasters
submitted a proposal for $14,895.
Ø
Broten
Garage Door and Gate submitted a proposal for $17,600.
·
Mr.
Colon is doing more research on the proposals and will present the Board with a
recommendation at the April meeting.
EIGHTH
ORDER OF BUSINESS
Staff Reports
A.
Manager
i.
Discussion of Upcoming Projects
Mr.
Cassel discussed the following:
·
Work
Authorization #180 with CH2M Hill was to take a look at the chemical feed system
at the plant, the booster station and the high service pumps. It has been completed and a report was
turned in.
·
Mr.
Colon, Ms. Early and Mr. Cassel are looking at the best way to change from
utilizing Chlorine Gas, which is a high hazard, to using Hypochlorite, which is
a lower hazard.
·
The
fluoride tank area is in need of serious improvements in order to comply with
safety standards.
·
Ammonia
gas is currently being used in tanks where cylinders need to be sent back. A liquid form of ammonia is going to be
used, which will cut on the cost of having to ship tanks back and forth.
·
Work
authorizations and plans associated with these projects will be brought back to
the Board in the April and May meetings.
ii.
Water Production Reports
There
being no questions or comments, the next item followed.
iii.
Utility Billing Work Orders
Mr.
Cassel briefly reviewed the utility billing work orders.
Mr. Cassel also reported the
following with regard to the ground water modeling:
·
Staff
had a meeting today with SFWMD regarding ground water modeling for the water use
allocation permit process.
·
Mr.
Cassel made a brief slide presentation and noted staff explained the connection
between NSID, CSID and the City of Coral Springs, how they are configured as
well as the expected population growth from 2015 and
beyond.
·
Staff
used SFWMD’s model and calibrated it to increase the probability of them
accepting it. Mr. Cassel reviewed
the model for the Board.
·
Some
changes will need to be made to the model, but they were very receptive to
it.
B.
Attorney
Mr.
Lyles reported the following with regard to WCI Communities’ bankruptcy
proceedings:
·
There
has been productive efforts in the District’s position that homes sold in the
future cannot be sold through the bankruptcy court as free and clear of any
liens for the bond programs.
·
There
is a tentative agreement from the attorneys representing WCI Communities.
·
A
proposed order has been submitted to WCI Communities’ attorneys as well as the
court, which will amend the previous order entered by the courts stating their
home sales would be free of any liens, so the District’s liens are
preserved.
·
This
will be a slow process due to the number of claims, but Mr. Lyles will
tentatively update the Board in the April and/or May
meetings.
C.
Engineer
i.
Project Status Report
This
item is for informational purposes only, a copy of which is attached hereto and
made a part of the public record.
NINTH
ORDER OF BUSINESS
Approval of Financials and Check Registers
Mr.
Cassel reported the following:
·
Last
year at this time the District had collected 46% of its assessments. This year 49.54% has been
collected.
·
Water
and sewer is running on budget.
·
Field
expenses are slightly under budget in water and sewer.
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the financials
and check registers were approved.
TENTH
ORDER OF BUSINESS
Adjournment
Mr.
Cassel requested the April meeting be moved to April 8, 2009. There was Board consensus to move the
April meeting to April 8, 2009.
There being no further
business,
On
MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was
adjourned.
David Gray
Steve Mendelson
Secretary
President